As the big day draws closer, we’ll kick into high gear to ensure every detail is finalized and that everything is on track. Here’s what you can expect during the 1-3 months leading up to your wedding:

Vendor Finalization & Confirmations

• Final vendor meetings: We’ll coordinate final meetings with all your key vendors (caterer, photographer, florist, etc.) to confirm details, timelines, and expectations.

• Vendor confirmations: We’ll confirm contracts, payments, and logistics with all your vendors, ensuring they’re ready and on schedule.

Timeline Creation & Review

• Detailed timeline: We’ll create a full-day timeline for your wedding day, covering every aspect from the ceremony to the last dance. This will include vendor arrivals, ceremony and reception times, speeches, and more.

• Timeline review: We’ll walk you through the timeline and make any adjustments based on your preferences, ensuring that everything runs smoothly.

Guest List & RSVP Management

• Final guest count: We’ll assist with finalizing your guest list and managing RSVPs. We’ll ensure all guests are accounted for and that your vendors are informed of the final count.

• Seating chart preparation: We’ll help design and organize your seating chart based on your preferences and the venue layout.

Final Design & Decor Decisions

• Styling details: We’ll review and finalize the design concept, including florals, table settings, rentals, and decor. This ensures that the look and feel of your event aligns with your vision.

• Custom decor orders: If you’re using any custom decor (e.g., signage, place cards, special installations), we’ll make sure all orders are confirmed and placed (even if you aren’t renting from Ishani).

• Rental Management: We will ensure all rentals match the final guest count (We want to make sure you are saving money where you can!)

Rehearsal Planning

• Rehearsal coordination: We’ll coordinate the rehearsal, ensuring that all key participants know their roles and the timeline is set for the day of the wedding. We’ll work with your officiant, bridal party, and family to ensure the ceremony flows smoothly.

The Week of Your Wedding

As the wedding week approaches, our team will be on hand to finalize any last-minute details and make sure everything is perfectly aligned for the big day. Here’s what you can expect the week before your wedding:

Vendor Coordination & Final Details

• Final checks with vendors: We’ll confirm all last-minute details with your vendors, ensuring they have all the information they need (timeline, venue address, special instructions, etc.).

• Final payments: We’ll ensure all vendors are paid and that any final balances are settled before the wedding day.

Wedding Party Support

• Wedding party coordination: We’ll check in with your bridal party to ensure they have all the details, including attire, timing, and location. If there are any last-minute changes, we’ll manage those as well.

• Guest communication: We’ll assist with any last-minute guest-related details, such as transportation, directions, or accommodations.

Final Walkthrough of the Venue

• Venue walkthrough: We’ll visit the venue one last time to double-check logistics, ensure your vision is being executed, and finalize the layout with the venue team.

Emergency Kit Preparation

• Wedding day emergency kit: We’ll prepare a wedding day emergency kit, including essentials like sewing kits, stain removers, pain relievers, and other supplies to ensure nothing goes wrong.

On your wedding day, we’re in charge of managing every detail, so you can relax and enjoy the celebration. Here’s how we’ll support you on the big day:

Pre-Wedding Prep & Setup

• Vendor coordination: We’ll be on-site early to oversee vendor setup and ensure that everything is in place before the ceremony begins.

• Ceremony setup: We’ll coordinate all aspects of the ceremony, including setting up décor, ensuring the bridal party is in position, and managing the flow.

• Personal item management: We’ll manage all personal items, including your wedding dress, bouquets, and any gifts, ensuring everything is ready when you need it.

On-the-Day Timeline Management

• Timely execution: We’ll ensure the day runs on time, from hair and makeup to the grand exit. We’ll handle all the timing, so you don’t have to worry about a thing.

• Vendor management: We’ll direct vendors to the right places at the right times, making sure that everything is set up, and the services are provided as planned.

Guest & Wedding Party Coordination

• Wedding party direction: We’ll guide your wedding party throughout the day, ensuring they are where they need to be for photos, the ceremony, and the reception.

• Guest assistance: We’ll manage guest arrivals, seating, and any questions that may arise throughout the day.

Ceremony & Reception Coordination

• Ceremony coordination: From cueing the music to ensuring everyone is in place, we’ll manage the ceremony to ensure it runs smoothly.

• Reception flow: We’ll oversee the reception activities, such as introductions, speeches, cake cutting, and dances, to make sure everything stays on track.

Problem-Solving & Troubleshooting

• On-site support: If any unexpected issues arise, we’ll handle them discreetly and professionally, so you can focus on enjoying the day. Whether it’s a wardrobe malfunction or a last-minute change, we’ve got it covered.

End of Night Coordination

• Exit logistics: We’ll help coordinate the end-of-night details, from ensuring transportation for you and your guests to overseeing any post-event clean-up.

• Vendor wrap-up: We’ll oversee vendor load-out to make sure everything is returned properly and nothing is left behind.